October 2015 Staff Meeting Notes

Meeting Notes

Kashmere/Lakewood NL Grouping

October 26, 2015

In attendance:

Melissa Ryans (Manager)

Jose Santoyo (Assistant Manager)

Dionne McLaughlin (Senior Library Service Specialist)

Juan Lopez (Senior Customer Service Clerk)

Twanna Wade (Senior Customer Service Clerk)

Linda Adams (Customer Service Clerk)

Karl Beck (Library Assistant)

Joseph Asberry (Customer Service Clerk, Part-time)

Ana Santana (Customer Service Clerk, Part-time)

Not in attendance:
Ann Perry (Customer Service Clerk)

Dee Hunter (Library Assistant)

Topics of Interest:

• Managers Meeting Notes
• Staff Discussion

First Topic: Managers Meeting

• QMS: Volunteers are still needed to assist with this project. If you are interested, you must create a Gmail account (if you don't want to use your personal one) and send that information to Laurie Covington in CE Administration. Please copy your supervisors so that we remain informed of any additional duties you are undertaking and can schedule you accordingly.
• New Hires:
• Edgar Fuentes is now manager of Stella Link.
• Dena Melvin (external hire) is now manager of Park Place.
• Tula Gorden was promoted to LII and will manage Mancuso.
• Angela Barrett is the Youth Specialist at Collie.
• Jayla Parks is the Youth Specialist at Alief.
• Circulation Administration is now under Digital Strategies.
• CMC: Lot H will be open for staff to park for the Fall Festival. Shuttle service will be provided. Please wear your red HPL shirts (this does not apply if you intend on going in costume). There are 10 days left for donations. Please get with Jose if you have any questions or want to donate or assist with the booth.
• HPL Programming received a grant for ASZ that will be used to provide STEAM Kits for locations. More details will follow.
• Health Assessments are due by October 31st if you have medical benefits with COH. 
• Please be sure to complete this assessment on time or else you will not get the $600 discount next year.
• If you went to the doctor anytime this year, you can use those numbers. 
• There are several biometric screenings taking place this week. Check your email for more details and let a supervisor know if you want to intend.
• MakerFaire: HPL would like some volunteers to assist with covering the booth. It is on November 14th. Please let me know if you would be interested in volunteering.
• Paperbacks: LMS have started receiving cataloged paperbacks. These titles will appear in the catalog, and customers will be able to place holds on them. 
• Though the item record in the catalog will say Paperback, it is recommended that items be interfiled. (This is partially done at KAS and LAK.)
• Automatically Yours titles will start arriving with yellow label protectors over the call number sticker. This is due to a new subscription model with Baker and Taylor that allows HPL to return unneeded copies of books as demand drops for a title. These items will also no longer have the HPL property stamp acorss the top edges of the pages.
• GSD Security: There is a new public loss investigator, Zachary McMahon. There is also a new Senior Project Manager at Central, Armondo Bell.

Second Topic: Staff Discussion

• Please place all food/drink trash in the tall trashcans in the kitchen. There is a reason those trashcans are tall - it is too keep out bugs and pests. The trashcans by the desks should be use for other sorts of paper and debris, not food and drink.
• If you choose to eat a desk while using a computer, I expect you to clean up after yourself. This means wiping down the keyboard and mouse, wiping up crumbs, etc. 
• Workstations are assigned and are used on a daily basis for work, so we need to be proactive of keeping this workstations clean. Let's do our part to keep the equipment in clean, working condition.
• Customers are allowed to conceal carry in the library. We are still waiting official statements, policies, and procedures, and staff will be updated accordingly.
• In order to assist with preparing staff, M. Ryans will be attending the Open Forum on the Open Carry Law on November 4th. 
• Staff will be assigned to watch the Workplace Violence training on TMS. Deadline to view this training is December 31st.
• Staff will continue to be assigned to view the Run, Hide, Fight video.
• The group will continue to discuss open carry law and collaborate on best practices as a way to acclimate staff to the impending changes.
• Gwen Walters has visited several locations to conduct fire drills. 
• Top things to remember: 1) staff do have to collect laptops during the drill, 2) doors will remain unlocked during drill, and 3) we cannot force customers to participate. 
• More information about these fire drills will be providing in the coming weeks/months.
• Holiday Party: Staff need to RSVP by November 13th.
• Learning Link Cards: Staff can update record with phone number and/or email if customer does not have that information on their account (this is used primarily to contact them if a hold arrives).
• Please DO NOT change anything else on the record. 
• If parent wants to get the child a regular card, you have to create a new record for the child OR update an old record (NOT THE HISD RECORD) if the child has an old card.
• If you have any questions about this, please ask.
• Emails/Blogs: Remember that you are ultimately responsible for reading the emails sent to you by COH and HPL. All staff are accountable for knowing what is in emails sent to all staff.
• Check COH email periodically (best practice is twice a day), and let supervisors know if you have any questions.
• Axis360 Training: This is mandatory for all staff. Lakewood staff can view the live webinar on Thursday morning 9:15a. Dionne and Linda will view it on Thursday at 11:15a. The rest of us will view the archived webinar once it is live on HPL Training Portal.
• Clear Holds List: Some expired holds are not showing up on the Clear Holds list. Please scan the shelves even if there is no list on the Intranet to ensure that items are being pulled. Some items are being placed in MISSING status because they have expired and are supposed to be re-shelved.
• CMC: 
• Jose, Karl, and Ann will be at CEN early to set up booth.
• Staff will work in shifts to man booth.
• J. Santoyo presented some of the items that will serve as prizes.
• The blanket that T. Wade created will be raffled.
• They will get 3 darts for $2.
• Number of balloons popped = type of prize given
• Jose asked for staff to let me know if they contributed and/or would like to have monies from booth donated on their behalf
• Staff that want to take a lunch must be back at branch by 1:30PM no later than 1:45PM to open branch.
• Dionne and Juan are PICs (Dionne at KAS / Juan at LAK). 
• Dionne, Dee, and Ana are scheduled to be at Kashmere.
• Juan, Linda, and Joseph are scheduled to be at Lakewood.