11/8/13 Staff Meeting Notes

KAS/LAK Staff Meeting

November  8, 2013, 9:00 – 11:00 AM

1. Kronos Updates
1. Please review your timecard regularly and email me before the end of the pay period any comments or missed punches. You must get approval to make up any time. Full time staff must make up their time the same week.
2. The pay period ends every two weeks.
3. When swapping Saturdays with another staff member, email  me who is swapping and the changes for the dates worked and days off (or not) the following week, so I can update the Staff Schedule calendar.   
4. Please pay attention to the schedule and punch out on time. If the schedule says 9:15AM-6:15PM then you need to clock in at 9:15 and clock out at 6:15. Do not try to round off.
5. The Library does not have a budget to pay out comp time so you need to use any accumulated comp time within 120 days.  If you request vacation leave, Kronos will automatically substitute any available comp time.
2. Sirsi Update
1. New Workflows log-ins are ready to be used.
2. On the “Configuration” page that pops up make sure that under “Workstation” you select “PCGUI-DISP” as the name. We no longer use “HOU-LAKXXX or HOU-KASXXX”.
3. On the next screen instead of using “HOU-your number” you will use branch initials and your number. “LAK-your number or KAS-your number”
4. If you are at another location you may use the sub log in.

Login: HOU-xxxSUB (ex. HOU-ALISUB)

PIN: sub4xxx (ex. sub4ali)

3. Application Review Process
1. Applications go to CEN to be indexed on the 15th of the following month.
2. There is a new link on the blog under staff links called “Application Log”. Only the staff that are checking apps will be able to edit the information.
3. I have received a few responses as to who would like to see their mistakes and who would like to be told. Please email me this information as soon as you can.
4. Statistics

1. There is a statistics sheet on the blog that can be used at both locations.
2. The top of the sheet explains pulled and processed holds.
3. Please remember to input all program numbers on the sheet even if zero showed up.

5. Communication

1. You are able to come to me with any problems but please communicate with each other any issues you may have if possible.
2. Remember there is an in-charge list on the blog as well as the daily schedule is in order as to the next person in charge. Also the person in charge is responsible for the building, meaning that they should be staying to make sure the building is secure and locked. All staff should be walking the floor after close and checking all rooms. The person in charge must stay until the alarm has been set. If a staff member has finished their shift and clock out at 6:15 they are able to leave. Try to leave at the same time since everyone should be clocking out at the same time. If you are backed up because of customer related or deposit issues then the person in charge can take over with one other staff member so that they could leave together as other staff have already left.
3. Everyone should be able to help each other even though the person in charge has the final say on any issues that they must address.

Programming Information

• Please have all programs in EVANCED by the 8 of every month.
• We will be making calendars for each location every month and we will be taking the information off of EVANCED.
• Dionne is in charge of all children’s and teen programs for the grouping. She is assisted by Dee at Kashmere. LaToya will also be able to assist when needed.
• Twanna will be another childrens person that will manage the childrens programs at Lakewood and is currently being trained by Dionne.
• The After School Zones must be unified as in to say that we offer different options and equipment for the anyone 18 and under that attends. Dee is currently working on getting the cords needed for the PS3. Once we have the PS3 Kashmere will be able to put out a TV with a Wii, a TV with a PS3, Keyboards, Board Games, and any other equipment we may have. (ex. Legos or craft)
• Melissa is in charge of the ASZ at Lakewood and will be assisted by Twanna. No meeting room at Lakewood limits the options we are able to provide at one time. It will either be a TV with Wii or a movie showing.
• Juan Lopez is in charge of computer classes for the grouping and is assisted by Marissa Baltrip.

Open Discussion

Front display boards - LaToya has volunteered to work on the display boards at the front desk. Please assist her with anything she may need help with.

There are now event calendars for the public to take in the flyer display area as well as posted up at the front desk at Kashmere.

The newspaper sign in sheet has been taken away and we will now require the patron to leave some sort of ID or keys for them to check it out. They will also be stamped with our stamp to show that it belongs to us and it is not being swapped out.

Unattended children that are under the age of 14 are allowed to be in the building but not for extended periods of time. Use your best judgement. We are considered an After School Zone due to the kids and schools around the library and they are welcome to attend. If kids are being disruptive please bring it to their attention and if they continue try to contact their parents. On the day that we close at 8pm and a child is in the building try to get in contact with the parent and explain to them our policy. It is for the safety of the child.

Communication was brought up as something that we need to work on. Last minute changes should be discussed with the staff that the change affects. We now have different ways of communicating so please keep up with your e-mail, postings on the blog as well as daily and monthly schedules. Daily schedules are subject to change hourly. Monthly schedules are subject to change daily. You are responsible for keeping yourself informed and if you are not sure then please ask. If you need time to work on special projects please email Melissa and Pedro so that we can add that in to your daily schedule.